Skip to content

Application for New ATM Card: 8 Samples for First, Lost, Expired and Damaged Cards

Updated

How to write an application for new ATM card, with eight samples, a format table, documents and online options.

By · Editorial policy

Bank & Official LettersEnglish
Application for new ATM card format
Contents show

An application for new ATM card is a short letter to your branch manager requesting a debit (ATM) card for your account. Write your name, account number and account type, the reason (first card, lost, stolen, expired, damaged or blocked card), and a request to issue a new card. If the old card was lost or stolen, ask the bank to block it first. Attach a copy of your ID proof, sign as per bank records, and mention your registered mobile number so the PIN and alerts reach you.

This guide gives the format, a fill-in letter, eight samples, documents and quick tips.

Key Takeaways

  • Block a lost or stolen card at once through the app, SMS or helpline.
  • Give account number, account type and the reason for a new card.
  • Attach ID proof; some banks also use their own card request form.
  • Banks may charge a replacement fee, as per their schedule of charges.
  • Many banks also let you request a new card in the app or net banking.

Application for New ATM Card: Format

PartWhat to write
To,The Branch Manager, bank, branch, city
DateDate of writing
SubjectRequest for new ATM/debit card
SalutationDear Sir/Madam,
Account detailsName, account number, account type
ReasonFirst card, lost, stolen, expired, damaged or blocked
RequestIssue a new card; block the old one if needed
EnclosuresID proof, damaged card (if any), police report (if asked)
ClosingYours faithfully, signature, registered mobile
Application for new ATM card: format

Write Your Application

Fill in the fields on the right. The letter updates as you type; print and sign it.

To,
The Branch Manager,
[Bank name],
[Branch and city]

Date:

Subject: Request for new ATM card

Dear Sir/Madam,

I, [your name], hold a [savings] account (No. [account number]) in your branch. [I have not been issued an ATM card yet.]

Kindly issue a new ATM/debit card for my account. [A copy of my ID proof is attached.] I am ready to pay any applicable charges.

Yours faithfully,
[your name]
Registered mobile: [phone]

Fill your details

The letter updates as you type. Nothing is saved.

8 Application for New ATM Card Samples

Names, banks and numbers below are fictional or masked. Each application for new ATM card gives the account details and the reason.

1. First ATM card for a new account

To,
The Branch Manager,
ABC Bank,
Civil Lines, Kanpur

Date: 11 November 2026

Subject: Request for new ATM card

Dear Sir,

I, Vinod Kumar, recently opened savings account No. XXXXXXXX4521 in your branch. I did not receive an ATM card with my welcome kit.

Kindly issue an ATM/debit card for my account. A copy of my Aadhaar card is attached.

Yours faithfully,
Vinod Kumar
Registered mobile: 98XXXXXX34

2. Lost ATM card

To,
The Branch Manager,
XYZ Bank,
Malviya Nagar, Jaipur

Date: 11 November 2026

Subject: Lost ATM card – request for a new card

Dear Madam,

I lost my ATM card linked to savings account No. XXXXXXXX7788 on 9 November 2026. I blocked the card the same day through the helpline.

Kindly confirm the block and issue a new ATM card. My ID proof is attached.

Yours faithfully,
Sunita Sharma

3. Stolen ATM card

To,
The Branch Manager,
PQR Bank,
Kothrud, Pune

Date: 11 November 2026

Subject: Stolen ATM card – block and reissue

Dear Sir,

My wallet with the ATM card of savings account No. XXXXXXXX2211 was stolen on 10 November 2026. I have filed a police complaint (copy attached).

Kindly block the old card permanently, check for any unauthorised transaction, and issue a new ATM card.

Yours faithfully,
Rohan Pawar

4. Expired ATM card

To,
The Branch Manager,
ABC Bank,
Sadar, Sagar

Date: 11 November 2026

Subject: Renewal of expired ATM card

Dear Sir,

The ATM card of my savings account No. XXXXXXXX3390 expired in October 2026, and I have not received a renewed card.

Kindly issue a new ATM card at the earliest.

Yours faithfully,
Ramprasad Ahirwar

5. Damaged ATM card

To,
The Branch Manager,
XYZ Bank,
Andheri West, Mumbai

Date: 11 November 2026

Subject: Replacement of damaged ATM card

Dear Sir,

My ATM card for savings account No. XXXXXXXX6120 is cracked and no longer works in ATMs or card machines. The damaged card is attached.

Kindly cancel it and issue a new ATM card.

Yours faithfully,
Hetal Patel

6. Card blocked after wrong PIN attempts

To,
The Branch Manager,
ABC Bank,
Aliganj, Lucknow

Date: 11 November 2026

Subject: Blocked ATM card – request for new card

Dear Sir,

My ATM card for account No. XXXXXXXX5402 has been blocked after wrong PIN attempts, and I have also forgotten the PIN.

Kindly issue a new ATM card with a fresh PIN, or guide me to unblock the existing card.

Yours faithfully,
Sanjay Verma

7. Card for a joint account holder

To,
The Branch Manager,
PQR Bank,
Arera Colony, Bhopal

Date: 11 November 2026

Subject: ATM card for second joint holder

Dear Madam,

We hold joint savings account No. XXXXXXXX8812 on an “either or survivor” basis. Only the first holder has an ATM card.

Kindly issue a separate ATM card to the second holder, Meena Sharma. Her ID proof is attached.

Yours faithfully,
Anil Sharma ____________
Meena Sharma ____________

8. Hindi version

सेवा में,
श्रीमान शाखा प्रबंधक महोदय,
ABC बैंक, सिविल लाइंस शाखा, कानपुर

दिनांक: 11 नवंबर 2026

विषय: नया एटीएम कार्ड जारी करने हेतु प्रार्थना पत्र

महोदय,

सविनय निवेदन है कि मेरा बचत खाता संख्या XXXX4521 आपकी शाखा में है। मेरा एटीएम कार्ड 9 नवंबर 2026 को खो गया, जिसे मैंने हेल्पलाइन से ब्लॉक करा दिया है।

अतः कृपया मुझे नया एटीएम कार्ड जारी करने की कृपा करें। आधार कार्ड की प्रति संलग्न है।

प्रार्थी,
विनोद कुमार
मोबाइल: 98XXXXXX34

Which Reason Fits Your Case

SituationWhat to requestExtra step
No card with new accountIssue a first ATM cardConfirm your mailing address
Card lostBlock and reissueBlock through app or helpline first
Card stolenBlock, check transactions, reissuePolice complaint if the bank asks
Card expiredRenewal cardCheck your address in bank records
Card damagedReplacement cardReturn or cut the old card
Card blocked (wrong PIN)Unblock or new card with PINReset PIN through app, if available
Reasons in an application for new ATM card

Documents Usually Required

DocumentWhen
Written application or bank card formAlways
ID proof (Aadhaar, PAN)Always
Damaged cardIf the card is damaged
Police complaint copyIf stolen, or if the bank asks
FeeAs per the bank’s schedule of charges
Documents with an application for new ATM card

Requirements differ by bank. Therefore, ask your branch for the current checklist before you submit your application for new ATM card, and carry original ID for verification.

Request a Card Online

  1. Log in to the bank’s app or net banking.
  2. Open the cards section and choose block, replace or request card.
  3. Select the account and card type, and confirm your address.
  4. Verify with OTP and note the request number.
  5. Set the PIN through the app, ATM or the process your bank shares once the card arrives.

Some banks also offer a virtual debit card in the app for online payments while the physical card is on its way. As a result, you may not need to visit the branch at all.

Useful Phrases

PurposePhrase
AccountI hold a ___ account (No. ___) in your branch.
ReasonMy ATM card was lost / has expired / is damaged.
BlockKindly block the old card permanently.
RequestKindly issue a new ATM/debit card.
ChargesI am ready to pay any applicable charges.
Phrases for an application for new ATM card

Safety Tips for Your New Card

  • Never share your PIN, CVV or OTP with anyone, including callers claiming to be from the bank.
  • Set usage limits for ATM, online and international use in the app.
  • Keep SMS alerts on so you notice every transaction.
  • Destroy the old card by cutting through the chip and magnetic strip.

Mistakes to Avoid

  • Not blocking a lost card. Block it before you write the letter.
  • Wrong account number. Copy it from the passbook or app.
  • Old address in records. Update it, or the card may not reach you.
  • Different signature. Sign as in bank records.

Related Bank Letters

If your passbook was lost too, use the application for lost bank passbook. For a cheque book, see the application for cheque book, and for theft, our guide on how to write a police complaint letter. Other requests go in an application to bank manager.

Frequently Asked Questions

How do I write an application for new ATM card?

Address the branch manager, give your name, account number and type, the reason for a new card, request the card, attach ID proof and sign.

What should I do first if my ATM card is lost?

Block it at once through the bank app, SMS or customer care helpline, then apply for a new card.

Is there a charge for a new ATM card?

Many banks charge a replacement fee. Check your bank’s schedule of charges.

How long does a new ATM card take?

Often one to two weeks by post; some branches issue an instant card over the counter.

Can I apply for a new ATM card online?

Yes. Most banks let you block and replace a card in the app or net banking.

Will my account number change with a new ATM card?

No. The new card is linked to the same account.

Do I need a police complaint for a lost ATM card?

Not always. Banks usually ask for it only if the card was stolen or misused.

How do I set the PIN on a new card?

Use the app, net banking, an ATM or the method your bank shares with the card.

Can each joint account holder get an ATM card?

Usually yes, if the account is operated “either or survivor”. Ask your branch.

Before You Submit

Check your application for new ATM card for the account number, reason, enclosures and signature. More formats are in our bank and official letters section.

Related letters