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Application for Lost Bank Passbook: Duplicate Passbook Request and 7 Samples

Updated

How to write an application for lost bank passbook, with seven samples, the documents banks ask for and e-passbook options.

By · Editorial policy

Bank & Official LettersEnglish
Application for lost bank passbook format
Contents show

An application for lost bank passbook asks your branch manager to issue a duplicate passbook after the original is lost, stolen or damaged. Write your name, account number and account type, when and where the passbook was lost, and a request for a duplicate. Mention that nobody else should be allowed to use the old passbook, attach ID proof, and add a police report copy if your bank asks for one. Many banks now also offer an e-passbook in their mobile app, which you can use while you wait.

This guide gives the format, a fill-in letter, seven samples, documents and tips.

Key Takeaways

  • Inform the bank soon after you notice the loss.
  • Give account number, account type and the date and place of loss.
  • Attach ID proof; some banks also want a police report or indemnity.
  • Banks may charge a fee for a duplicate passbook.
  • Use the e-passbook or statement in the app until the duplicate arrives.

Application for Lost Bank Passbook: Format

PartWhat to write
To,The Branch Manager, bank, branch, city
DateDate of writing
SubjectRequest for duplicate passbook (original lost)
SalutationDear Sir/Madam,
Account detailsName, account number, account type
Loss detailsWhen and where it was lost, or how it was damaged
RequestIssue a duplicate passbook; note the loss in records
EnclosuresID proof, police report (if asked), fee
ClosingYours faithfully, signature, phone
Application for lost bank passbook: format

Write Your Application

Fill in the fields on the right. The letter updates as you type; print and sign it.

To,
The Branch Manager,
[Bank name],
[Branch and city]

Date:

Subject: Request for duplicate passbook

Dear Sir/Madam,

I, [your name], hold a [savings] account (No. [account number]) in your branch. [My passbook was lost while travelling on ___.]

Kindly issue a duplicate passbook and note the loss in your records. [A copy of my ID proof is attached.] I am ready to pay any applicable charges.

Yours faithfully,
[your name]
Phone: [phone]

Fill your details

The letter updates as you type. Nothing is saved.

7 Application for Lost Bank Passbook Samples

Names, banks and numbers below are fictional or masked. Each application for lost bank passbook gives the account and loss details.

1. Lost while travelling

To,
The Branch Manager,
ABC Bank,
Civil Lines, Kanpur

Date: 7 November 2026

Subject: Request for duplicate passbook

Dear Sir,

I, Vinod Kumar, hold savings account No. XXXXXXXX4521 in your branch. My passbook was lost while travelling by bus from Lucknow to Kanpur on 5 November 2026.

Kindly issue a duplicate passbook and note the loss in your records. A copy of my Aadhaar card is attached. I am ready to pay any applicable charges.

Yours faithfully,
Vinod Kumar
Phone: 98XXXXXX34

2. Stolen with a bag (police report attached)

To,
The Branch Manager,
XYZ Bank,
Malviya Nagar, Jaipur

Date: 7 November 2026

Subject: Stolen passbook and cheque book

Dear Madam,

My bag containing the passbook and cheque book of savings account No. XXXXXXXX7788 was stolen on 6 November 2026. I have filed a police report (copy attached).

Kindly stop payment on unused cheques numbered 000201 to 000225, block any misuse, and issue a duplicate passbook and a new cheque book.

Yours faithfully,
Sunita Sharma

3. Damaged passbook

To,
The Branch Manager,
PQR Bank,
Kothrud, Pune

Date: 7 November 2026

Subject: Replacement of damaged passbook

Dear Sir,

My passbook for savings account No. XXXXXXXX2211 has been damaged by water, and the entries are not readable. The damaged passbook is attached.

Kindly issue a new passbook with the entries updated.

Yours faithfully,
Rohan Pawar

4. Senior citizen

To,
The Branch Manager,
ABC Bank,
Sadar, Sagar

Date: 7 November 2026

Subject: Duplicate passbook for pension account

Dear Sir,

I am a senior citizen with pension account No. XXXXXXXX3390. I have misplaced my passbook at home and cannot find it.

Kindly issue a duplicate passbook. My son will accompany me to the branch with the required documents.

Yours faithfully,
Ramprasad Ahirwar
PPO No. XXXX12

5. Joint account

To,
The Branch Manager,
ABC Bank,
Andheri West, Mumbai

Date: 7 November 2026

Subject: Duplicate passbook for joint account

Dear Sir,

We have lost the passbook of our joint savings account No. XXXXXXXX7788 while shifting house.

Kindly issue a duplicate passbook. Copies of our ID proofs are attached.

Yours faithfully,
Nirav Patel ____________
Hetal Patel ____________

6. Hindi version

सेवा में,
श्रीमान शाखा प्रबंधक महोदय,
ABC बैंक, सिविल लाइंस शाखा, कानपुर

दिनांक: 7 नवंबर 2026

विषय: खोई हुई पासबुक के स्थान पर नई पासबुक हेतु

महोदय,

सविनय निवेदन है कि मेरा बचत खाता संख्या XXXX4521 आपकी शाखा में है। मेरी पासबुक 5 नवंबर 2026 को यात्रा के दौरान खो गई।

अतः कृपया मुझे डुप्लीकेट पासबुक जारी करने की कृपा करें। आधार कार्ड की प्रति संलग्न है।

प्रार्थी,
विनोद कुमार

7. Short email

Subject: Lost passbook – A/c XXXXXXXX4521

Dear Sir/Madam,

My passbook for savings account XXXXXXXX4521 is lost. Please note this in your records and let me know the process and charges for a duplicate passbook.

Regards,
Vinod Kumar
Registered mobile: 98XXXXXX34

Passbook vs Statement

A passbook records transactions when you update it at the branch or a kiosk. A statement lists transactions for a chosen period and can be downloaded online. For most official uses, such as loans or visas, banks and agencies ask for a statement rather than a passbook. Therefore, if you need proof of transactions urgently, download a statement while your duplicate passbook is being prepared.

Documents Usually Required

DocumentWhen
Written application or bank formAlways
ID proof (Aadhaar, PAN)Always
Police report copyIf stolen, or if the bank asks
Indemnity or declarationSome banks ask for it
Damaged passbookIf the passbook is damaged
FeeAs per the bank’s schedule of charges
Documents with an application for lost bank passbook

Requirements differ by bank. Therefore, ask your branch for the current checklist before you submit your application for lost bank passbook, and carry original ID for verification.

E-Passbook and Other Options

  • E-passbook in the app: Many banks show passbook-style entries in their mobile app.
  • Account statement: Download a statement from net banking for records.
  • SMS alerts: Keep them on to track every transaction.
  • Passbook printing kiosk: Use it once the duplicate is issued.

Useful Phrases

PurposePhrase
AccountI hold a ___ account (No. ___) in your branch.
LossMy passbook was lost on ___ at ___.
RequestKindly issue a duplicate passbook.
RecordsKindly note the loss in your records.
ChargesI am ready to pay any applicable charges.
Phrases for an application for lost bank passbook

Step-by-Step Process

  1. Check the app or net banking for any unknown transactions.
  2. Inform the branch by phone or email, then in writing.
  3. Submit your application for lost bank passbook with ID proof.
  4. Pay the fee, if any, and collect the duplicate.
  5. Update entries at the branch or passbook kiosk.

Mistakes to Avoid

  • Delaying the report. Inform the bank quickly, especially if cheques were also lost.
  • No account number. Note it from an old statement or the app.
  • Forgetting stop payment when the cheque book is lost too.
  • Different signature. Sign as in bank records.

Related Bank Letters

If cheques were also lost, see the application for cheque book. For theft, follow our guide on how to write a police complaint letter. Other requests go in an application to bank manager, and Hindi readers can see the bank statement application in Hindi.

Frequently Asked Questions

How do I write an application for lost bank passbook?

Address the branch manager, give your name, account number and type, the date and place of loss, request a duplicate passbook, attach ID proof and sign.

Is a police report needed for a lost passbook?

Not always. Many banks ask for it only if the passbook was stolen or for their records. Check with your branch.

Is there a charge for a duplicate passbook?

Many banks charge a small fee. Check your bank’s schedule of charges.

Can someone misuse my lost passbook?

A passbook alone is usually not enough to withdraw money, but inform the bank quickly for safety.

How soon will I get a duplicate passbook?

Often the same day or within a few working days.

Can I use an e-passbook instead?

Yes. Many banks show passbook entries in their app, which you can use for records.

What if my cheque book was lost with the passbook?

Request stop payment on the unused cheques and apply for a new cheque book.

Will my account number change after a lost passbook?

No. The duplicate passbook is issued for the same account number.

Can I get a duplicate passbook from another branch?

Usually the home branch issues it, though some banks allow any branch. Check with your bank first.

Before You Submit

Check your application for lost bank passbook for the account number, loss details, enclosures and signature. More formats are in our bank and official letters section.

Related letters