Leave Application for School: Format and 10 Samples
Updated
The right format for a leave application for school, 10 samples for common reasons and a fill-in letter that students and parents can print.
A leave application for school is a short formal letter that a student or parent writes to the principal or class teacher to request leave on specific dates. It states who is asking, the reason, the exact dates and a promise to cover missed work. Schools file these letters to keep attendance records accurate.
This guide covers the correct format, the right person to address, 10 samples for common reasons and a fill-in version you can print. If you are ill, our separate application for sick leave guide has illness-specific samples.
Key Takeaways
- Write to the principal for leave of three or more days; a class teacher note is usually enough for one or two days.
- Give the reason in one sentence and the dates in full, with the number of days.
- Submit planned leave, such as a wedding or trip, at least two or three days in advance.
- Add a parent’s signature for students up to Class 8, and in higher classes if the school asks.
- Long absences can affect board exam eligibility, because CBSE requires 75% attendance in Classes 10 and 12.
Leave Application for School Format
Schools across CBSE, ICSE and state boards accept the same basic layout. Follow the order below, and your letter will look correct in any school.
| Part | What to write |
|---|---|
| To, | The Principal / The Class Teacher, school name, city |
| Date | The day you submit the application |
| Subject | Leave application from [date] to [date] |
| Salutation | Respected Sir/Madam, |
| Body – line 1 | Your name, class, section and roll number |
| Body – line 2 | Reason for leave and the exact dates |
| Body – line 3 | Request to grant leave and promise to complete work |
| Closing | Thanking you. Yours obediently, |
| Signature | Name, class, roll number; parent’s signature if required |
Principal or class teacher: whom should you address?
Most schools let class teachers approve a leave application for school that covers one or two days. For longer leave, planned leave during exams, or leave just before a holiday, write to the principal. Similarly, if your school diary has a leave page, fill that page first and attach the letter only when the school asks for it.
Write Your Leave Application for School
Type your details in the form. The letter updates as you type, and you can copy, print or save it as a PDF.
To,
The Principal,
[School name],
[City]
Date:
Subject: Leave application from [from date] to [to date]
Respected Sir/Madam,
I am [your name], a student of [class and section] in your school. I request leave from [from date] to [to date] because [reason for leave].
I will complete all the classwork and homework that I miss during these days. Kindly grant me leave.
Thanking you.
Yours obediently,
[your name]
[class and section], Roll No. [roll number]
10 Leave Application for School Samples
Choose a leave application for school sample, then change the names, class, dates and reason. Every sample follows the same approved format.
Sample 1: Leave application for a family wedding
To,
The Principal,
Delhi Public School,
Faridabad
Date: 30 September 2026
Subject: Leave application from 5 to 7 October 2026
Respected Madam,
I am Kritika Arora, a student of Class VIII-C. My elder sister’s wedding will take place in Amritsar on 6 October 2026. Therefore, I request leave from 5 October to 7 October 2026.
I will complete the missed work after I return. Kindly grant me leave for these three days.
Thanking you.
Yours obediently,
Kritika Arora
Class VIII-C, Roll No. 18
Sample 2: Leave application for going out of station
To,
The Principal,
Kendriya Vidyalaya,
Gandhinagar
Date: 1 October 2026
Subject: Leave application for out-of-station travel
Respected Sir,
I am Parth Shah of Class VI-B. My family has to travel to our native village in Rajkot for an important family ceremony. Consequently, I will not be able to attend school from 8 October to 10 October 2026.
Kindly grant me leave for these three days.
Yours obediently,
Parth Shah
Class VI-B, Roll No. 27
Sample 3: Leave application for a religious festival
To,
The Class Teacher,
Class V-A,
St. Mary’s Convent School, Kochi
Date: 3 October 2026
Subject: Leave for a family festival
Respected Madam,
I am Ayaan Mathew of Class V-A. Our family is celebrating the feast of our parish church on 9 October 2026. Therefore, I request leave for that day.
I will finish my homework on time.
Your obedient student,
Ayaan Mathew
Sample 4: Leave application written by a parent for urgent work
To,
The Principal,
Green Fields School,
Indore
Date: 12 October 2026
Subject: Leave application for my daughter
Respected Sir,
My daughter, Sanvi Jain of Class IV-A, could not attend school today, 12 October 2026, because we had to visit the passport office for her passport appointment.
Kindly grant her leave for today. She will complete the pending classwork.
Yours sincerely,
Rakesh Jain (Father)
Mobile: 98XXXXXX65
Sample 5: Leave application for a sports competition
To,
The Principal,
Army Public School,
Dhaula Kuan, New Delhi
Date: 15 October 2026
Subject: Leave to participate in state-level chess championship
Respected Madam,
I am Vedant Tiwari of Class IX-A. I have been selected to represent our district at the Delhi State Chess Championship from 20 to 23 October 2026.
Hence, I request leave for these four days. I have attached a copy of the selection letter.
Thanking you.
Yours obediently,
Vedant Tiwari
Class IX-A, Roll No. 30
Sample 6: Half-day leave application
To,
The Class Teacher,
Class VII-D,
DAV Public School, Patna
Date: 19 October 2026
Subject: Request for half-day leave
Respected Sir,
I am Ritika Kumari of Class VII-D. I have a dental appointment at 1:00 pm today. Kindly allow me to leave after the fourth period. My father will pick me up from school.
Yours obediently,
Ritika Kumari
Class VII-D
Sample 7: Leave application for a grandparent’s illness
To,
The Principal,
Sacred Heart School,
Siliguri
Date: 22 October 2026
Subject: Leave application for two days
Respected Sir,
I am Tenzing Bhutia of Class X-B. My grandfather is unwell and admitted to hospital in Gangtok, and my family needs to be with him. Therefore, I request leave on 23 and 24 October 2026.
I will cover the syllabus with the help of my classmates.
Yours obediently,
Tenzing Bhutia
Class X-B, Roll No. 14
Sample 8: Leave application after absence without notice
To,
The Principal,
Modern School,
Varanasi
Date: 28 October 2026
Subject: Application for leave already taken
Respected Madam,
I am Aditya Pandey of Class VIII-A. I was absent on 26 and 27 October 2026 because I had to accompany my mother to Lucknow for an urgent family matter. As a result, I could not inform the school in advance.
Kindly grant me leave for these two days.
Yours obediently,
Aditya Pandey
Class VIII-A, Roll No. 3
Sample 9: Leave application for a school function at another school
To,
The Principal,
Springdales School,
Jaipur
Date: 2 November 2026
Subject: Leave to attend inter-school music competition
Respected Sir,
I am Myra Rathore of Class VI-C. I will represent our school at the inter-school music competition at Mayo College, Ajmer, on 6 November 2026.
Kindly grant me leave for that day.
Yours obediently,
Myra Rathore
Class VI-C
Sample 10: Leave application for one week
To,
The Principal,
Bishop Cotton School,
Shimla
Date: 10 November 2026
Subject: Leave application for one week
Respected Sir,
I am Arnav Thakur of Class VII-A. My parents are relocating from Shimla to Chandigarh, and I have to help the family pack and move. Therefore, I request leave from 16 November to 21 November 2026.
I will collect the notes and assignments from my class teacher before I leave.
Thanking you.
Yours obediently,
Arnav Thakur
Class VII-A, Roll No. 5
Common Reasons and How to Phrase Them
Keep the reason honest and brief. The table below shows short phrases that work well in a leave application for school, whatever your class.
| Reason | Suggested phrase |
|---|---|
| Family wedding | “to attend my cousin’s wedding in Jaipur” |
| Travel | “as my family has to travel to our native place” |
| Festival | “to celebrate Chhath Puja with my family” |
| Appointment | “for an eye check-up at 11 am” |
| Sports or event | “to take part in the district football tournament” |
| Family emergency | “due to an urgent family matter” |
| Relocation | “as my family is shifting to another city” |
Attendance Rules to Keep in Mind
Every day of leave, even when the school approves your leave application for school, lowers your attendance percentage. That matters most in Classes 10 and 12. CBSE requires 75% attendance for board exams and relaxes it by up to 25% only for serious reasons such as medical emergencies or national and international sports events, with documents forwarded by the school.
Therefore, plan non-urgent leave around weekends and holidays when you can. Additionally, keep copies of approved applications, since they help if the school later reviews your attendance.
Mistakes to Avoid
- Leaving out dates. “Some days” is not enough. Give the start date, end date and number of days.
- Asking for leave after it starts. For planned events, apply in advance.
- Casual tone. Use “Respected Sir/Madam”, not “Hello Sir”.
- No signature. Sign the letter and get a parent to sign if the school requires it.
Looking for other formats? See the informal letter format for letters to friends and family, or browse all leave applications. You can also create a letter instantly with the Letter Generator.
Frequently Asked Questions
How do I write a leave application for school?
Address it to the principal or class teacher, add the date and a subject with the leave dates, then state your name, class, reason and exact dates. End with a request to grant leave, “Yours obediently” and your name, class and roll number.
Can a parent write a leave application for school?
Yes. Parents often write leave letters for younger children. The parent writes in the first person, names the child with class and section, and signs as father, mother or guardian.
How many days before should I submit a school leave application?
For planned leave such as a wedding or trip, submit it two to three days in advance. For emergencies, submit it on the day you return.
What should be the subject of a leave application for school?
Keep it short and specific, for example “Leave application from 5 to 7 October 2026” or “Leave to attend my sister’s wedding”.
Is it okay to write the application in Hindi?
Yes, most Hindi-medium and many English-medium schools accept Hindi applications. Use the same structure: सेवा में, date, subject, salutation, body and closing.
Does approved leave count as attendance?
No. Approved leave keeps the absence authorised, but it still reduces your attendance percentage. That is why long leave in Classes 10 and 12 needs care.
A Quick Check Before You Hand It In
Read your leave application for school once more before submitting it. Check the dates, the class and roll number, the reason and the signatures. A complete letter gets approved faster, and it keeps your attendance record clean. More school and office formats are waiting on the Local Letter homepage.
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