Application for Examination Leave: 8 Samples for Employees and Students
Updated
How to write an application for examination leave, with eight samples for employees and students, proof to attach and tips.
An application for examination leave asks your employer, principal or head of department for leave to appear in an exam, such as a university semester exam, a professional course exam (like CA or CS) or a recruitment test. Mention the exam name, the exam dates and centre, the exact leave dates (including travel if needed), the type of leave you want (earned leave, casual leave or special exam leave if your policy has it), and attach the admit card or exam schedule. Apply as soon as the dates are announced.
This guide gives the format, a fill-in letter, eight samples and tips on leave types and proof.
Key Takeaways
- Name the exam and give the exam dates and centre.
- Attach the admit card, date sheet or exam notice.
- Ask for the right leave type; some employers offer special exam leave.
- Include travel days if the centre is in another city.
- Apply early and arrange a handover or cover.
Application for Examination Leave: Format
| Part | What to write |
|---|---|
| Subject | Leave request for examination: (dates) – (Name) |
| Greeting | Dear (Manager), / Respected Sir/Madam, |
| Exam details | Exam name, dates, centre |
| Request | Leave type and exact dates |
| Proof | Admit card or date sheet attached |
| Cover | Handover or class arrangement |
| Return | Rejoining date |
| Closing | Regards / Yours faithfully, name, ID |
Write Your Application
Fill in the fields on the right. The letter updates as you type; copy it into an email or print it.
Subject: Leave request for examination: [dates] – [your name]
Dear [Manager’s name],
I have to appear for the [exam name] from [exam dates] at [exam centre]. I request [earned leave] from [dates] for the examination.
[A copy of my admit card is attached.] [___ will handle my work during this period.]
I will rejoin on [return date].
Regards,
[your name]
Employee ID: [ID]
8 Application for Examination Leave Samples
Names and companies below are fictional. Each application for examination leave gives the exam details, dates and proof.
1. Employee (university semester exam)
Subject: Leave request for semester exams: 16 to 27 November – Aditya Saxena
Dear Ms. Kapoor,
I am pursuing an MBA (distance mode), and my third-semester exams are from 16 to 27 November 2026 at City University, Lucknow.
I request earned leave on the exam days: 16, 18, 20, 23, 25 and 27 November. The date sheet is attached. Ankit will handle vendor queries on these days.
Regards,
Aditya Saxena
Emp. ID 1180
2. Professional course exam (CA/CS)
Subject: Leave for CA Intermediate exams – Sandeep Joshi
Dear Sunita,
I am appearing for the CA Intermediate exams in January 2027. I request earned leave from the start of the exam period to the last paper, as per the dates on my admit card, which I will share as soon as it is issued.
I will complete the December closing before my leave and hand over pending work to Ankit.
Regards,
Sandeep Joshi
3. Government employee (departmental exam)
To,
The Head of Office,
District Office,
Sagar
Date: 21 October 2026
Subject: Leave for departmental examination
Sir,
I have been permitted to appear in the departmental examination to be held on 9 and 10 November 2026 at Bhopal. I request leave for 8 to 10 November 2026, including travel, as per the applicable rules.
A copy of the admit card is enclosed. Shri R. K. Patel will hold charge of my section.
Yours faithfully,
Anil Yadav
Assistant
4. Recruitment exam
Subject: Leave on 15 November for exam – Rahul Gowda
Dear Sir,
I have to appear for a written exam at Salem on 15 November 2026. I request casual leave on 14 and 15 November for travel and the exam.
Suresh will supervise my shift.
Regards,
Rahul Gowda
5. Teacher appearing for an exam
To,
The Principal,
Springfield School,
Indore
Date: 21 October 2026
Subject: Leave for M.Ed. examination
Respected Madam,
My M.Ed. final exams are on 2, 4 and 6 November 2026 at a university centre in Indore. I request leave on these three days.
My lesson plans are ready, and Mr. Joshi will take my periods. The date sheet is attached.
Yours sincerely,
Meenal Dubey
TGT Science
6. College student (preparation leave from internship)
Subject: Leave for semester exam preparation – Tanvi Kulkarni
Dear Team,
My end-semester exams begin on 1 December 2026. As agreed during my internship onboarding, I request leave from 25 November to 12 December 2026 for preparation and exams.
I will complete my current task by 24 November and document the status.
Regards,
Tanvi Kulkarni
Intern, Web Products
7. School student to principal (outside exam)
To,
The Principal,
Delhi Public School,
Lucknow
Date: 21 October 2026
Subject: Leave to appear for an olympiad exam
Respected Sir,
I am Kunal Mishra of Class X-C, Roll No. 07. I have to appear for a science olympiad exam at a centre in Kanpur on 7 November 2026, which is a school day.
Kindly grant me leave for that day. A copy of the admit card is attached.
Yours obediently,
Kunal Mishra
8. Short email
Subject: Exam leave on 20 November – Vivek Rao
Dear Ms. Das,
I have a university exam on 20 November 2026 and request one day of casual leave. My admit card is attached. Meera will cover my calls.
Regards,
Vivek Rao
Which Leave to Ask For
| Situation | Common leave type |
|---|---|
| Employer has an exam or study leave policy | Special exam leave |
| No special policy, several days | Earned leave |
| One or two days | Casual leave |
| Government departmental exam | As per the applicable rules; sometimes treated as duty |
| Paid leave exhausted | Leave without pay, with approval |
Some companies support employees who study further, especially when the course relates to their job. Therefore, check your HR policy for study or exam leave before you write your application for examination leave.
Useful Phrases
| Purpose | Phrase |
|---|---|
| Exam details | I have to appear for the ___ exam from ___ to ___ at ___. |
| Request | I request ___ leave on the exam days: ___. |
| Proof | A copy of my admit card / date sheet is attached. |
| Cover | ___ will handle my work during this period. |
| Return | I will rejoin on ___. |
Planning Leave Around Exam Dates
Exam schedules often have gaps between papers. For example, a university may hold papers on alternate days. In that case, you can ask for leave only on exam days and work on the days in between. Alternatively, you can request continuous leave if the centre is far away or the syllabus is heavy. Therefore, discuss the best option with your manager, and write the agreed plan clearly in your application for examination leave.
Tips
- Apply when dates are announced, not after the admit card arrives.
- Request only the needed days, or add a day before each paper if policy allows.
- Share results if your employer sponsors or supports the course.
- Plan work around exams so your team is not surprised.
Mistakes to Avoid
- No proof. Attach the admit card or date sheet.
- Vague dates. List each exam day.
- Late request. Exams are scheduled weeks ahead.
- No handover. Name who covers your work.
Related Leave Formats
For planned leave, see the earned leave application. If you need more days, use the leave extension application. For shorter breaks, see the application for 3 days leave, and for the general method, how to write leave application.
Frequently Asked Questions
How do I write an application for examination leave?
Name the exam, give the exam dates and centre, request the leave type and exact dates, attach the admit card or date sheet, explain your handover and give your rejoining date.
Is exam leave paid?
It depends on your employer. Some offer special exam leave; others ask you to use earned or casual leave.
What proof should I attach?
The admit card, date sheet or official exam notice.
Can I take leave only on exam days?
Yes. Many employees request leave only on exam days, especially for local centres.
Do government employees get leave for departmental exams?
Rules differ by department. Check your service rules or ask your office.
Can students take leave from school for another exam?
Yes. Write to the principal with the exam details and admit card.
When should I apply for exam leave?
As soon as the exam dates are announced.
Can I ask for study leave before the exam?
Some employers allow a few days of preparation leave. Request it in the same letter and give the dates.
Should I inform my manager before sending the email?
Yes. A quick conversation first, followed by the written request, makes approval easier.
Before You Send
Check your application for examination leave for the exam name, dates, proof and handover. More formats are in our leave applications section.
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