Half Day Leave Application for School and Office (10 Samples)
Updated
A half day leave application for school and office, with 10 samples, subject lines and a fill-in version you can print or email.
A half day leave application is a short request to leave school or work early, or to arrive late, for part of a single day. Mention the date, whether you need the first half or the second half (or the exact time), and one clear reason. Students address it to the class teacher and usually need a parent’s signature; employees send it to their manager and note who will cover urgent work.
Below you will find the format, a fill-in letter, 10 samples and the subject lines that get quick approval.
Key Takeaways
- State the date and the half: “second half on 22 October 2026” or “after 1 pm”.
- Give one reason in a single sentence.
- Students attach a parent’s signature; many schools release a child only to a parent or authorised adult.
- Employees mention work handover and whether they can be reached.
- Check your company policy; many count two half days as one day of leave.
Half Day Leave Application Format
| Part | School | Office |
|---|---|---|
| Receiver | The Class Teacher / The Principal | Reporting manager or HR |
| Date | Date of writing | Date of email |
| Subject | Application for half day leave | Half day leave request: (date), (first/second half) |
| Salutation | Respected Sir/Madam, | Dear Mr./Ms. (Name), |
| Body | Name, class, reason, time of leaving, who will pick up | Reason, time, handover, reachability |
| Closing | Yours obediently, name, class; parent’s signature | Regards, name, employee ID |
First half or second half?
“First half” means you arrive late, usually after the lunch break. “Second half” means you leave early. Writing the exact time is clearer. For example, “I will leave at 1:30 pm” avoids confusion about when a half begins.
Write Your Half Day Leave Application
Fill in the fields on the right. The letter updates as you type; copy, print or save it as a PDF.
To,
[The Class Teacher],
[School name],
[City]
Date:
Subject: Application for half day leave
Respected Sir/Madam,
I am [your name], [a student of Class VIII-A]. [I have a doctor’s appointment in the afternoon]. Therefore, I request leave for the [second half] on [date]. [My father will pick me up at 12:30 pm.]
Kindly grant me half day leave.
Thanking you.
Yours obediently,
[your name]
[a student of Class VIII-A]
10 Half Day Leave Application Samples
Samples 1 to 5 suit school and college; samples 6 to 10 suit office. Each half day leave application below states the date, the time and a single reason.
1. School: doctor’s appointment
To,
The Class Teacher,
Class VI-B,
Kendriya Vidyalaya, Agra
Date: 22 October 2026
Subject: Application for half day leave
Respected Madam,
I am Aarushi Jain of Class VI-B, Roll No. 7. I have an eye check-up appointment at 1 pm today. Therefore, I request leave after the fourth period. My mother will pick me up at 12:15 pm.
Kindly grant me half day leave.
Yours obediently,
Aarushi Jain
Parent’s signature: ____________
2. School: family function
To,
The Class Teacher,
Class IX-A,
DAV Public School, Patna
Date: 22 October 2026
Subject: Half day leave for a family function
Respected Sir,
I am Shivam Kumar of Class IX-A. We have to travel to my uncle’s house for a family function this evening. Kindly allow me to leave at 12:30 pm on 23 October 2026. My father will collect me from school.
Yours obediently,
Shivam Kumar
3. School: arriving late (first half)
To,
The Class Teacher,
Class VII-C,
St. Mary’s School, Pune
Date: 22 October 2026
Subject: Leave for the first half on 24 October
Respected Madam,
My daughter, Saanvi Kulkarni of Class VII-C, has a passport appointment at 9 am on 24 October 2026. She will reach school by 12 noon.
Kindly grant her leave for the first half.
Yours sincerely,
Amit Kulkarni (Father)
4. School: feeling unwell during school hours
To,
The Principal,
Delhi Public School,
Lucknow
Date: 22 October 2026
Subject: Half day leave due to headache
Respected Sir,
I am Ayaan Siddiqui of Class X-D. I have had a severe headache since the morning and feel unable to attend the remaining classes. My mother has been informed and will pick me up at 11:30 am.
Kindly grant me leave for the rest of the day.
Yours obediently,
Ayaan Siddiqui
5. College: exam form submission
To,
The Head of Department,
Department of English,
Government College, Ajmer
Date: 22 October 2026
Subject: Half day leave for university work
Respected Madam,
I am Kavita Rathore of B.A. Part II. I have to submit my exam form and fee at the university office, which closes at 3 pm. Kindly allow me to leave after 12 noon on 23 October 2026.
Yours obediently,
Kavita Rathore
6. Office: bank or government work
Subject: Half day leave request: 23 October, second half
Dear Mr. Nair,
I need to visit the sub-registrar’s office for a property document on 23 October 2026. The office works only till 4 pm. Therefore, I request half day leave for the second half, from 1:30 pm.
I will finish the client report before lunch, and Suresh will handle any urgent calls.
Regards,
Deepak Pillai
Emp. ID 3378
7. Office: child’s school meeting
Subject: Half day leave on 24 October (first half)
Dear Ms. Sharma,
My son’s school has called a parent-teacher meeting at 10 am on 24 October 2026. I request leave for the first half and will reach the office by 1:30 pm.
My morning tasks are scheduled, and Pooja has the details of the 11 am call.
Regards,
Ritu Bansal
8. Office: feeling unwell
Subject: Half day sick leave today
Dear Sir,
I am not feeling well and would like to leave at 2 pm today, 22 October 2026, to see a doctor. I have updated the tracker, and Mohit will cover the afternoon support queue.
I will be reachable on phone for anything urgent.
Regards,
Anil Verma
9. Office: family emergency
Subject: Urgent half day leave: 22 October
Dear Mr. Khan,
I have received a call from home about a family emergency and need to leave by 12 noon today. I request half day leave for the second half.
I have handed over today’s dispatch list to Imran. I will update you tomorrow morning.
Regards,
Salman Qureshi
10. Teacher to principal
To,
The Principal,
Springfield School,
Indore
Date: 22 October 2026
Subject: Half day leave on 23 October
Respected Madam,
I request half day leave for the second half on 23 October 2026 to attend my father’s medical check-up at 2 pm.
I have arranged worksheets for my Class VII periods, and Mr. Joshi has agreed to take my substitution.
Yours sincerely,
Meenal Dubey
TGT Science
Subject Lines That Work
| Situation | Subject line |
|---|---|
| School, planned | Application for half day leave |
| School, arriving late | Leave for the first half on (date) |
| School, feeling unwell | Half day leave due to (reason) |
| Office, planned | Half day leave request: (date), second half |
| Office, same day | Half day sick leave today |
| Office, emergency | Urgent half day leave: (date) |
Half Day Leave Rules at Work
Many Indian companies allow half day leave from casual or earned leave. However, rules differ. Some count two half days as one full day, and some allow half days only from casual leave. Therefore, check your HR policy or leave portal before you apply.
| Point | Common practice (varies by employer) |
|---|---|
| Leave type used | Casual leave or earned leave |
| Counting | Half day = 0.5 day of leave |
| How to apply | HR portal or email to manager |
| Notice | A day before; same day for emergencies |
Mistakes to Avoid
A half day leave application is short, so small gaps stand out. Avoid these common slips.
- No time or half mentioned. Write “second half” or the exact time.
- No pick-up arrangement. Schools need to know who will collect a young child.
- Missing handover. At work, name a colleague for urgent tasks.
- Leaving before approval. Wait for a reply unless it is an emergency.
Related Leave Formats
For a full day away, see our one day leave application samples. If you are ill, read the leave letter for fever and application for sick leave guides. Students can also use the leave application for school formats.
Frequently Asked Questions
How do I write a half day leave application?
Address it to your teacher or manager, add the date and the subject “Application for half day leave”, then state the reason, the date and the half or exact time. Close politely and add a parent’s signature if you are a student.
What is the difference between first half and second half leave?
First half leave means you arrive late, usually after lunch. Second half leave means you leave early.
Can I apply for half day leave on the same day?
Yes, for emergencies or sudden illness. Inform your teacher or manager as early as possible and send a short written request.
Does half day leave count as 0.5 day?
In most offices, yes. Some employers have different rules, so check your leave policy.
Who picks up a student on half day leave?
Most schools release young students only to a parent or an authorised adult. Mention the name and time in the application.
What is a good subject for a half day leave email?
“Half day leave request: 23 October, second half” is clear and complete.
Before You Send
Check your half day leave application for the date, the half or time, and the handover or pick-up details. More leave formats are in our leave applications section.
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