Application for Admission in School: Format and 7 Samples
Updated
How to write an application for admission in school, with seven samples for common cases, the documents to attach and notes on RTE admissions.
An application for admission in school is a formal request from a parent or guardian to the principal to admit a child to a particular class. Write the child’s full name, date of birth, the class sought, the previous school (if any) and the reason, such as relocation or a new session. Mention the documents enclosed, like the birth certificate, transfer certificate and report card, and give your contact number. Many schools also have their own admission form, which you submit along with the letter.
This guide gives the format, a fill-in letter, seven samples and a checklist of documents.
Key Takeaways
- Address the principal and write the subject “Application for admission in Class ___”.
- Give the child’s name, date of birth and the class sought.
- Mention the previous school and reason for change, if applicable.
- List documents: birth certificate, TC, last report card, photos, ID and address proof.
- For RTE seats in private schools, apply through the state’s RTE process, not only by letter.
Application for Admission in School: Format
| Part | What to write |
|---|---|
| To, | The Principal, school name, city |
| Date | Date of writing |
| Subject | Application for admission in Class ___ |
| Salutation | Respected Sir/Madam, |
| Paragraph 1 | Child’s name, date of birth, class sought |
| Paragraph 2 | Previous school, reason, achievements (optional) |
| Paragraph 3 | Documents enclosed; request for admission |
| Closing | Yours sincerely, parent’s name, address, phone |
Write Your Application
Fill in the fields on the right. The letter updates as you type; copy, print or save it as a PDF.
To,
The Principal,
[School name],
[City]
Date:
Subject: Application for admission in Class [class]
Respected Sir/Madam,
I request you to kindly admit my [son], [child’s name], born on [date of birth], to Class [class] in your school for the session [2027-28].
[He studied in Class V at ABC School, Kanpur. We have moved to this city because of my job transfer.]
I have enclosed copies of the required documents. I shall be grateful if you consider this application.
Yours sincerely,
[Parent’s name]
[Address]
Phone: [phone number]
7 Samples
Each application for admission in school below is written by a parent. Names and schools are fictional.
1. New admission to Class 1
To,
The Principal,
Greenwood Public School,
Indore
Date: 5 November 2026
Subject: Application for admission in Class 1
Respected Madam,
I request admission for my daughter, Anaya Sharma, born on 14 June 2021, to Class 1 for the session 2027-28.
She is currently in UKG at Little Steps Pre-School, Indore. We live in Vijay Nagar, close to your school.
Copies of her birth certificate, Aadhaar, report card and photographs are enclosed.
Yours sincerely,
Rohit Sharma
Vijay Nagar, Indore
Phone: 98XXXXXX11
2. Mid-session admission after transfer
To,
The Principal,
Kendriya Vidyalaya No. 1,
Jaipur
Date: 5 November 2026
Subject: Mid-session admission in Class VII
Respected Sir,
I have been transferred from Lucknow to Jaipur in October 2026. I request admission for my son, Aarav Verma, to Class VII in your school.
He studied in Class VII at Kendriya Vidyalaya, Aliganj, Lucknow, until 25 October 2026. His transfer certificate and report card are enclosed, along with my transfer order.
Yours sincerely,
Sanjay Verma
Phone: 97XXXXXX44
3. Class 11 admission with stream choice
To,
The Principal,
DAV Senior Secondary School,
Chandigarh
Date: 5 November 2026
Subject: Admission in Class XI (Science)
Respected Sir,
I request admission for my daughter, Simran Kaur, to Class XI in the Science stream (PCM) for the session 2027-28.
She will appear for the CBSE Class X exam in March 2027 at Sacred Heart School. Her Class IX result and pre-board marks are enclosed.
Yours sincerely,
Jaspal Singh
4. Sibling admission
To,
The Principal,
St. Xavier’s School,
Ranchi
Date: 5 November 2026
Subject: Admission of younger child in Nursery
Respected Father,
My elder son, Ankit Tirkey, studies in Class V-B of your school. I request admission for my younger daughter, Ananya Tirkey, born on 3 February 2023, to Nursery for the session 2027-28.
We will be grateful if you consider her under the sibling category, as per the school’s policy.
Yours sincerely,
Rajesh Tirkey
5. Readmission after a gap
To,
The Principal,
Government Senior Secondary School,
Rohtak
Date: 5 November 2026
Subject: Readmission in Class IX
Respected Sir,
My son, Sunil Kumar, studied in your school until Class VIII (2025). Due to his long illness, he could not continue in 2025-26.
He has now recovered, and I request readmission for him in Class IX. His medical certificate and Class VIII report card are enclosed.
Yours sincerely,
Ramesh Kumar
6. Admission from another board
To,
The Principal,
Delhi Public School,
Hyderabad
Date: 5 November 2026
Subject: Admission in Class VI (from state board)
Respected Madam,
I request admission for my son, Arjun Reddy, to Class VI. He passed Class V from Sri Chaitanya School (Telangana State Board) with an A1 grade.
I understand he may need to take an admission test. His TC and report card are enclosed.
Yours sincerely,
Srinivas Reddy
7. Student writing for Class 11 in a new school
To,
The Principal,
Modern School,
Nagpur
Date: 5 November 2026
Subject: Application for admission in Class XI (Commerce)
Respected Sir,
I am Tanvi Deshmukh, a Class X student of Somalwar High School, Nagpur. I wish to join your school in Class XI (Commerce with Mathematics) for 2027-28.
I scored 91% in my Class X pre-boards and have won prizes in debates. My parents’ consent letter and report card are enclosed.
Yours obediently,
Tanvi Deshmukh
Documents to Attach
Attach these documents with your application for admission in school unless the school says otherwise.
| Document | When needed |
|---|---|
| Birth certificate | Always, especially for pre-primary and Class 1 |
| Transfer certificate (TC) | When moving from another school |
| Last report card | Class 2 onwards |
| Aadhaar or ID of child and parents | Most schools |
| Address proof | Most schools; distance criteria in some |
| Passport-size photographs | Always |
| Parent’s transfer order | Mid-session admissions, central schools |
| Category certificate | If applying under a reserved category |
RTE Admissions in Private Schools
Under the Right of Children to Free and Compulsory Education Act, private unaided schools reserve 25% of seats at the entry level (pre-primary or Class 1) for children from economically weaker and disadvantaged groups. These children study free up to Class 8. Admission to these seats usually happens through a state online portal and a lottery. Therefore, check your state education department’s RTE portal for dates and eligibility.
Admission Timeline
| Time | What to do |
|---|---|
| Three to four months before the session | Shortlist schools and check their admission notices |
| When forms open | Buy or download the form; prepare documents |
| Submission | Submit the form with an application for admission in school if the school asks for one |
| Interaction or test | Attend on the given date, if applicable |
| Result | Pay fees and complete formalities before the deadline |
Dates differ by school and state. Therefore, follow each school’s notice and keep copies of every receipt.
Tips for a Strong Application
- Apply early. Popular schools fill seats quickly.
- Follow the school’s form. The letter supports it; it does not replace it.
- Be specific. Name the class, stream and session.
- Keep copies. Save copies of all documents and receipts.
Related Guides
Before moving schools, get a TC with our application for TC samples, or use the application for school leaving certificate in states that issue LCs. For other requests, see the application to principal guide, and for fee help, the application for fee concession.
Frequently Asked Questions
How do I write an application for admission in school?
Address the principal, write the date and subject, give the child’s name, date of birth and class sought, mention the previous school and reason, list documents and close with your name, address and phone.
Who should write the admission application?
Usually a parent or guardian. Older students applying for Class 11 may write it themselves, with parents’ consent attached.
What documents are needed for school admission?
Commonly a birth certificate, TC (if moving schools), last report card, ID and address proofs and photographs.
Can I get admission in the middle of the session?
Many schools allow mid-session admission if seats are available, especially after a parent’s transfer. Attach the TC and transfer order.
How do RTE admissions work?
Private unaided schools reserve 25% of entry-level seats for eligible children. Admission usually happens through the state RTE portal and a lottery.
Is an admission test required?
Some schools hold tests or interactions for higher classes. Pre-primary and Class 1 admissions under RTE do not allow screening of children.
Before You Submit
Check your application for admission in school for the child’s details, class, session and enclosed documents. More formats are in our school letters section.
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