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Application for Fee Concession: Format and 8 Samples

Updated

How to write an application for fee concession to a school or college principal, with 8 samples and the documents that support a request.

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School & College LettersEnglish
Application for fee concession format and samples
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An application for fee concession is a formal request to the principal or head of an institution to reduce or waive a student’s fee. State the student’s name, class and roll number, the family’s situation in one or two honest sentences, the exact help you need (for example, 50% tuition fee concession for the 2026-27 session) and the documents you are attaching, such as an income certificate. Keep the tone polite and factual.

This guide covers the format, a fill-in letter, eight samples and the documents schools usually ask for.

Key Takeaways

  • Address the principal (school) or the principal or registrar (college).
  • Write the subject “Application for fee concession” or “Application for full fee waiver”.
  • Explain the reason briefly: income, job loss, illness in the family, siblings in the same school or merit.
  • Name the exact concession you request and the session.
  • Attach proof such as an income certificate, salary slip, or mark sheet.

Application for Fee Concession Format

PartWhat to write
To,The Principal, school or college name, city
DateDate of writing
SubjectApplication for fee concession
SalutationRespected Sir/Madam,
Paragraph 1Student’s name, class, section, roll number
Paragraph 2Reason in one or two sentences, with facts
Paragraph 3Exact request (percentage or full waiver, session) and documents attached
ClosingThanking you. Yours obediently (student) / Yours sincerely (parent)
Application for fee concession: format

Who should write it?

Students in higher classes and college can write it themselves. For younger children, a parent writes and signs it. In both cases, the parent’s contact number helps the office verify details.

Write Your Application for Fee Concession

Fill in the fields on the right. The letter updates as you type; copy, print or save it as a PDF.

To,
The Principal,
[School or college name],
[City]

Date:

Subject: Application for fee concession

Respected Sir/Madam,

I am [your name], a student of [Class IX-B], Roll No. [roll number].

[My father is the only earning member of our family, and his monthly income is not enough to pay my full fee.]

Therefore, I request you to grant me [a 50% concession in tuition fee] for the session [2026-27]. [I have attached a copy of our income certificate.]

Thanking you.
Yours obediently,
[your name]
[Class IX-B]

Fill your details

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8 Application for Fee Concession Samples

The names below are fictional. Replace them with your own details and state only true facts.

1. Low family income

To,
The Principal,
Government Model School,
Hisar

Date: 24 October 2026

Subject: Application for fee concession

Respected Sir,

I am Sunil Kumar, a student of Class X-A, Roll No. 19. My father works as a daily wage labourer, and our family income is very limited.

I have always scored above 80% in exams. Therefore, I request you to grant me a full concession in tuition fee for the session 2026-27. A copy of our income certificate is attached.

Thanking you.
Yours obediently,
Sunil Kumar

2. Parent lost job

To,
The Principal,
Delhi Public School,
Faridabad

Date: 24 October 2026

Subject: Request for fee concession due to loss of employment

Respected Madam,

My daughter, Tanya Arora, studies in Class VII-C (Admission No. 6721). I lost my job in August 2026, and I am still looking for new work.

I request a 50% concession in tuition fee for the remaining months of this session. I have attached my relieving letter and bank statement.

Yours sincerely,
Vikas Arora (Father)
Mobile: 98XXXXXX31

3. Two or more siblings in the same school

To,
The Principal,
St. Xavier’s School,
Ranchi

Date: 24 October 2026

Subject: Sibling fee concession

Respected Sir,

My three children study in your school: Ankit (Class IX-B), Ankita (Class VI-A) and Aman (Class III-C). Paying three full fees has become difficult for our family.

Kindly consider a sibling concession for the younger two children, as per the school’s policy.

Yours sincerely,
Rajesh Tirkey (Father)

4. Merit-based concession

To,
The Principal,
Sarvodaya Vidyalaya,
Kota

Date: 24 October 2026

Subject: Application for merit-based fee concession

Respected Madam,

I am Riya Meena of Class XI (Science), Roll No. 4. I secured 96% marks in the Class 10 board examination and stood first in the school.

I request you to grant me a merit-based fee concession for this session. A copy of my mark sheet is attached.

Yours obediently,
Riya Meena

5. Death of a parent

To,
The Principal,
Kendriya Vidyalaya,
Jabalpur

Date: 24 October 2026

Subject: Request for fee concession

Respected Sir,

I am Pooja Patel, a student of Class VIII-A, Roll No. 26. My father passed away in July this year, and my mother now supports our family alone.

Kindly grant me a fee concession so that I can continue my studies in this school. The required documents are attached.

Yours obediently,
Pooja Patel

6. Illness in the family

To,
The Principal,
Holy Cross School,
Tura

Date: 24 October 2026

Subject: Application for fee concession for this session

Respected Madam,

My son, Wilbert Sangma, studies in Class V-B. My husband has been under long-term medical treatment this year, and most of our savings have gone into his care.

I request a concession in tuition fee for the session 2026-27. I have attached the hospital bills and an income certificate.

Yours sincerely,
Grace Sangma (Mother)

7. College student

To,
The Principal,
Government Arts College,
Coimbatore

Date: 24 October 2026

Subject: Application for fee concession

Respected Sir,

I am Karthika M., a student of B.Com. second year, Register No. 24BCOM118. I am the first graduate in my family, and my parents are small farmers.

I request you to grant me a fee concession for this academic year. I have also applied for a scholarship and will inform the office once it is sanctioned.

Yours obediently,
Karthika M.

8. Sports achiever

To,
The Principal,
Army Public School,
Ambala

Date: 24 October 2026

Subject: Fee concession for state-level sports achievement

Respected Sir,

I am Harman Gill of Class XII-B. I won a gold medal in the state-level under-19 athletics meet in September 2026 and represented our school.

I request you to consider me for a fee concession under the school’s sports quota. Copies of my certificates are attached.

Yours obediently,
Harman Gill

Documents to Attach

DocumentUseful for
Income certificateLow income or EWS requests
Salary slip or relieving letterJob loss or reduced income
Hospital bills or medical recordsIllness in the family
Death certificate of parentLoss of an earning parent
Mark sheet or rank certificateMerit-based concession
Sports or activity certificatesSports quota
Fee receipts of siblingsSibling concession
Documents with an application for fee concession

Every institution has its own policy. Therefore, ask the office which documents it needs before you submit your application for fee concession.

Other Help Worth Exploring

  • RTE admissions: Under the Right to Education Act, private unaided schools reserve 25% of entry-level seats for children from economically weaker and disadvantaged groups, with free education up to Class 8. Admission is through the state’s RTE process.
  • Scholarships: Central and state scholarships are listed on the National Scholarship Portal and state portals. Many ask for a bonafide certificate from the institution.
  • Institutional schemes: Some schools and colleges run their own merit or need-based schemes. Ask the office.

Mistakes to Avoid

  • Vague request. State the percentage or full waiver and the session.
  • Emotional appeals without facts. Give one or two clear facts instead.
  • No documents. Proof makes approval easier.
  • Missing roll or admission number. The office needs it to find the record.

Related Guides

For other requests to the head of the school, see the application to principal samples. Scholarship applicants often need an application for bonafide certificate. The formal letter writing guide explains the general layout.

Frequently Asked Questions

How do I write an application for fee concession?

Address it to the principal, write the date and subject, give the student’s name, class and roll number, explain the reason in one or two sentences, state the exact concession and session, list the documents attached and close politely.

What reasons are accepted for fee concession?

Common reasons include low family income, loss of a job, death or illness of an earning parent, siblings in the same school, merit and sports achievement. Each institution decides as per its policy.

Can I ask for a full fee waiver?

Yes. Write “full fee waiver” or “full concession in tuition fee” in the request and give strong supporting documents.

Who should sign the application?

Older students may sign it themselves. For younger children, the parent or guardian writes and signs it.

What documents are needed with an application for fee concession?

Usually an income certificate, and depending on the reason, salary slips, medical records, mark sheets or certificates.

Is fee concession available in private schools?

Many private schools have their own concession schemes. Separately, the RTE Act reserves 25% of entry-level seats in private unaided schools for eligible children, with free education up to Class 8.

Can I write the application in Hindi?

Yes. The same structure works in Hindi. Address it to “प्रधानाचार्य महोदय” and write the subject “शुल्क माफी हेतु प्रार्थना पत्र”.

Before You Submit

Check your application for fee concession for the student’s details, the exact request, the session and the attachments. Keep a copy for your records. More formats are in our school letters section.

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