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Application to Principal: Format and 15 Samples for Students

Updated

The standard format for an application to principal and 15 short samples for the requests students make most often.

By · Editorial policy

School & College LettersEnglish
Students in class writing an application to principal
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An application to principal is a formal letter a student or parent writes to the head of a school or college to make a request, such as leave, a certificate, fee concession, a section change or permission for an activity. It follows a fixed format: receiver, date, subject, salutation, a short body with the request, and a respectful closing with the student’s details.

This guide gives you the format, 15 short samples for the most common requests and a fill-in version you can print.

Key Takeaways

  • Start with “To, The Principal”, the school name and city.
  • Write a one-line subject that names the request.
  • State your name, class, section and roll or admission number in the first line of the body.
  • Give one clear reason and the exact dates or documents involved.
  • Close with “Yours obediently” and your name, class and roll number.

Application to Principal Format

PartWhat to write
To,The Principal, school or college name, city
DateDate of submission
SubjectRequest in one line, e.g. “Application for fee concession”
SalutationRespected Sir/Madam,
BodyWho you are, what you request, why, and by when
ClosingThanking you. Yours obediently,
DetailsName, class, section, roll/admission number; parent’s signature if needed
Application to principal: format at a glance

Tone and length

Keep the application to principal short, between 60 and 120 words. Use polite, direct sentences. Moreover, avoid emotional appeals; principals respond best to clear facts and a specific request.

Write Your Application to Principal

To,
The Principal,
[School name],
[City]

Date:

Subject: [Application for bonafide certificate]

Respected Sir/Madam,

I am [your name], a student of [class and section] in your school. [I request you to issue a bonafide certificate, as I need it to apply for a scholarship].

Kindly consider my request.

Thanking you.
Yours obediently,
[your name]
[class and section], Roll No. [roll number]

Fill your details

The letter updates as you type. Nothing is saved.

15 Application to Principal Samples

Each sample shows only the subject and body, because the heading and closing stay the same. Add the “To”, date, salutation and closing from the format above.

#SubjectBody (after “Respected Sir/Madam,”)
1Application for sick leaveI am Riya of Class VIII-B. I have fever and cannot attend school on 12 and 13 October. Kindly grant me leave for two days.
2Application for fee concessionMy father is the only earning member of our family, and his income is limited. I request a fee concession for this session.
3Application for transfer certificateMy father has been transferred to Pune. Kindly issue my TC, as I have cleared all dues.
4Application for bonafide certificateI need a bonafide certificate to apply for a scholarship. Kindly issue it at the earliest.
5Application for character certificateI need a character certificate for admission to Class 11 in another school. Kindly issue it.
6Application for change of sectionMy younger brother studies in Section C, and we travel together. Kindly move me from Section A to Section C.
7Application for change of subjectI wish to change my optional subject from Hindi to Sanskrit, as I scored better in Sanskrit last year.
8Application for late fee submissionDue to a delay in my father’s salary, we could not pay the fee on time. Kindly allow us to pay it by 20 October without a fine.
9Application for permission to leave earlyI have a dental appointment at 1 pm today. Kindly allow me to leave after the fourth period.
10Application for duplicate ID cardI lost my school ID card on the bus yesterday. Kindly issue a duplicate card; I will pay the required fee.
11Application for sports kitOur school football team lacks proper shoes and jerseys. Kindly arrange a new kit before the inter-school tournament.
12Application for organising a science clubSome of us want to start a science club that meets on Saturdays. Kindly permit us and allot a teacher in charge.
13Application for extra classesMany students in Class X-A find Mathematics difficult. Kindly arrange extra classes before the pre-board exams.
14Application for water coolerThe water cooler on the second floor has not worked for a week. Kindly get it repaired.
15Apology for late arrivalI reached school late today because my bus broke down. I apologise and will make sure it does not happen again.
Application to principal: 15 quick samples

Two Complete Samples

Complete sample: application to principal for fee concession

To,
The Principal,
Government Senior Secondary School,
Ambala

Date: 6 October 2026

Subject: Application for fee concession

Respected Sir,

I am Sonia Rani, a student of Class IX-A (Roll No. 21). My father works as a daily wage labourer, and his income is not enough to pay my full fee.

I have secured over 85% marks in every exam. Therefore, I request you to grant me a fee concession for this session.

Thanking you.
Yours obediently,
Sonia Rani
Class IX-A

Complete sample: application to principal for an educational trip

To,
The Principal,
St. Francis School,
Indore

Date: 7 October 2026

Subject: Request to organise an educational trip

Respected Madam,

We, the students of Class VIII, request you to organise a one-day educational trip to the Mandu fort and museum. The trip will help us understand the history lessons we are studying this term.

We will follow all instructions and bring written consent from our parents.

Yours obediently,
Students of Class VIII

Application to Principal Written by a Parent

Parents often write an application to principal for younger children. The format stays the same. However, the parent writes in the first person, names the child with class and section, and signs with a phone number so the school can call back.

To,
The Principal,
Bal Bharati Public School,
Noida

Date: 6 October 2026

Subject: Permission for my son to leave early on Fridays

Respected Madam,

My son, Ishaan Gupta, studies in Class IV-B (Admission No. 7781). He attends physiotherapy sessions every Friday at 1:30 pm, as advised by his doctor, for the next six weeks.

Therefore, I request you to allow him to leave school at 1 pm on Fridays from 9 October to 13 November 2026. I or his mother will collect him from the school gate.

Yours sincerely,
Manish Gupta
Phone: 98XXXXXX45

How to Make Your Application to Principal Succeed

TipWhy it helps
Submit through the class teacherTeachers forward and often support the request
Attach proof where possibleA medical note, fee receipt or form speeds up approval
Apply earlyCertificates and concessions need office processing time
Keep a copyUseful if you need to follow up later
Follow up politely after two or three daysOffices handle many requests at once
Application to principal: practical tips

Most schools keep a register of every application to principal they receive. As a result, a neat, dated letter with your details is easier to trace if you need to follow up.

Principal or Class Teacher?

RequestUsually addressed to
One or two days of leaveClass teacher
Long leave, certificates, TC, concessionPrincipal
Change of section or subjectPrincipal
Classroom issuesClass teacher first, then principal

Mistakes to Avoid

  • No subject line. Principals sort applications by subject.
  • Missing roll or admission number. The office needs it to act.
  • Several requests in one letter. Write one application for each request.
  • Casual greeting. Use “Respected Sir/Madam”.

For detailed samples, see our application for sick leave, leave application for school and application for TC guides. The Letter Generator can also build an application instantly.

Frequently Asked Questions

How do I write an application to principal?

Write “To, The Principal” with the school name and city, then the date, a subject line and “Respected Sir/Madam”. In the body, give your name, class and roll number, your request and the reason. Close with “Yours obediently” and your details.

Should I write “Respected Sir” or “Dear Sir” to a principal?

“Respected Sir/Madam” is the standard greeting in Indian schools. “Dear Sir/Madam” is also correct but less common in student applications.

Can parents write an application to principal?

Yes. Parents often write for younger children. They use “Yours sincerely” or “Yours faithfully” and sign with their name and phone number.

How long should an application to principal be?

Between 60 and 120 words is ideal. Keep only the facts the principal needs to decide.

What is the closing line in an application to principal?

Students use “Thanking you. Yours obediently,” followed by their name, class and roll number.

Can I write an application to principal in Hindi?

Yes. Start with “सेवा में, प्रधानाचार्य महोदय” and close with “आपका आज्ञाकारी शिष्य”. The structure stays the same.

Before You Submit

Read your application to principal once more and check the subject, your class and roll number, the dates and your signature. Keep a copy if the request is important, such as a TC or concession. More school formats are on the Local Letter homepage and in our school letters section.

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