Notice Writing Format: Rules and 10 Examples for Class 6 to 12
Updated
The notice writing format explained with the boxed layout, word limit, marking tips and 10 solved examples for school exams.
The notice writing format is the fixed layout schools teach for short, formal announcements: the institution’s name, the word NOTICE, the date, a heading, a short body and the writer’s name and designation, all inside a box. In the CBSE Class 12 English Core paper, a notice carries 4 marks and should stay close to 50 words, so the layout matters as much as the content.
This guide explains each part, the five questions every notice must answer, and 10 solved examples you can practise from.
Key Takeaways
- Put the whole notice inside a box; many teachers deduct marks if it is missing.
- Order: institution name, NOTICE, date, heading, body, name and designation.
- Answer what, when, where, who and how (contact or registration) in the body.
- Keep it to about 50 words in the CBSE Class 12 exam, and never exceed the word limit your board sets.
- Write in the passive or impersonal voice where natural, for example “All students are informed”.
What Is a Notice?
A notice is a short written announcement that informs a group of people about an event, a change, a lost item or an instruction. Schools, colleges, housing societies and offices put notices on notice boards. Because readers glance at them quickly, a notice must be brief, clear and easy to scan.
Notice Writing Format: The Six Parts
| Part | Position | Example |
|---|---|---|
| 1. Name of institution | Top centre | ST. MARY’S SCHOOL, PUNE |
| 2. The word NOTICE | Below the name, centre | NOTICE |
| 3. Date | Left side | 3 October 2026 |
| 4. Heading | Centre, in capital letters | ANNUAL SPORTS DAY |
| 5. Body | Main text, about 50 words | What, when, where, who, how |
| 6. Name and designation | Bottom left | Rahul Verma, Sports Captain |
The five questions every notice writing format answers
- What is happening? (event, change or announcement)
- When is it? (date, day and time)
- Where will it take place? (venue)
- Who can take part or is affected? (eligibility or audience)
- How can readers respond? (whom to contact, last date for names)
Notice Writing Rules for Board Exams
| Rule | Why it matters |
|---|---|
| Draw a box around the notice | Examiners check the format first |
| Write the heading in capital letters | It makes the purpose clear at a glance |
| Stay close to 50 words (CBSE Class 12) | Word count is part of the task |
| Use formal, impersonal language | Notices address a group, not one person |
| Give complete details | Missing date, time or venue costs content marks |
| Sign with name and designation | Shows who issued the notice |
In the CBSE Class 12 English Core writing section, the notice question carries 4 marks, and marks are given for format, content and expression. Therefore, a neat format secures easy marks, while complete details secure the content marks.
10 Notice Writing Examples
Each example follows the notice writing format exactly. Practise by covering the answer, writing your own version and then comparing.
Example 1: Annual sports day
ST. MARY’S SCHOOL, PUNE
NOTICE
3 October 2026
ANNUAL SPORTS DAY
The school will hold its Annual Sports Day on 20 October 2026 from 8:00 am in the main ground. Events include athletics, relay races and tug of war. Interested students of Classes 6 to 12 may give their names to their class teachers by 10 October.
Rahul Verma
Sports Captain
Example 2: Lost wristwatch
KENDRIYA VIDYALAYA, AGRA CANTT
NOTICE
5 October 2026
LOST WRISTWATCH
A black digital wristwatch was lost near the school canteen on 4 October 2026 during lunch break. The watch has the name “Aman” engraved on the back. Anyone who finds it may return it to the undersigned or submit it at the school reception.
Aman Sharma
Class X-B
Example 3: Found purse
DELHI PUBLIC SCHOOL, JAIPUR
NOTICE
6 October 2026
FOUND: A PURSE
A brown purse containing some cash and a library card was found in the school library on 5 October 2026. The owner may collect it from the undersigned after giving correct identification details.
Neha Gupta
Head Girl
Example 4: Inter-house debate competition
SUNRISE PUBLIC SCHOOL, LUCKNOW
NOTICE
8 October 2026
INTER-HOUSE DEBATE COMPETITION
An inter-house debate competition on “Social media does more harm than good” will be held on 22 October 2026 at 10:00 am in the school auditorium. Two students from each house of Classes 9 to 12 may participate. Submit names to the undersigned by 15 October.
Arjun Singh
Secretary, Literary Club
Example 5: Blood donation camp
GREEN VALLEY RESIDENTS’ WELFARE ASSOCIATION, NOIDA
NOTICE
10 October 2026
BLOOD DONATION CAMP
A blood donation camp will be organised in the community hall on 25 October 2026 from 9:00 am to 2:00 pm, in association with the district hospital. Healthy residents aged 18 to 65 are encouraged to donate. Register with the undersigned by 20 October.
R. K. Mehta
Secretary, RWA
Example 6: Educational trip
ARMY PUBLIC SCHOOL, DEHRADUN
NOTICE
12 October 2026
EDUCATIONAL TRIP TO SHIMLA
The school is organising a three-day educational trip to Shimla for students of Classes 8 to 10 from 5 to 7 November 2026. The cost is ₹4,500 per student. Interested students may submit the consent form and fee to their class teachers by 20 October.
Priya Negi
Cultural Secretary
Example 7: Change in school timings
GOVERNMENT SENIOR SECONDARY SCHOOL, AMBALA
NOTICE
30 October 2026
CHANGE IN SCHOOL TIMINGS
All students are informed that from 2 November 2026, school timings will change to 9:00 am to 3:00 pm because of the winter season. The morning assembly will begin at 9:00 am. Students must reach school on time.
Principal
Example 8: Book fair
SPRINGDALES SCHOOL, NEW DELHI
NOTICE
2 November 2026
BOOK FAIR
The school library is organising a book fair from 16 to 18 November 2026 in the multipurpose hall, from 9:00 am to 1:00 pm. Leading publishers will display books for all age groups at discounted prices. All students and parents are welcome.
Anjali Kapoor
Library Prefect
Example 9: Cleanliness drive
MODERN SCHOOL, BHOPAL
NOTICE
5 November 2026
CLEANLINESS DRIVE
The Eco Club will conduct a cleanliness drive in the school campus and nearby park on 14 November 2026 from 8:00 am to 11:00 am. Volunteers from Classes 6 to 12 should carry gloves and water bottles. Give your names to the undersigned by 10 November.
Kartik Jain
President, Eco Club
Example 10: Yoga workshop
RYAN INTERNATIONAL SCHOOL, AHMEDABAD
NOTICE
9 November 2026
FREE YOGA WORKSHOP
A free five-day yoga workshop will be held from 23 to 27 November 2026, from 7:00 am to 8:00 am, on the school lawn. A certified instructor will conduct the sessions. Students of Classes 6 to 12 may register with their PE teacher by 18 November.
Riya Patel
Sports Secretary
Common Mistakes in Notice Writing
- No box. The notice writing format always needs a box around the notice.
- Missing designation. Write “Sports Captain” or “Secretary”, not only your name.
- Too long. The notice writing format is brief, so cut adjectives and repeated words to stay within the limit.
- Letter-style greetings. Notices never start with “Dear students”.
- Incomplete details. Forgetting the time or venue loses content marks.
Notice vs Letter: Quick Comparison
| Feature | Notice | Formal letter |
|---|---|---|
| Audience | A group | One person or office |
| Length | About 50 words (CBSE Class 12) | 100–150 words |
| Greeting | None | Sir/Madam, |
| Layout | Boxed, heading in capitals | Addresses, subject, closing |
| Tone | Impersonal and brief | Polite and detailed |
Practising letters too? See the informal letter format, the application for TC samples, and the complete list of school and college letters. For ready letters, try the Letter Generator.
Frequently Asked Questions
What is the notice writing format?
Write the name of the institution, the word NOTICE, the date, a heading in capital letters, a short body and the writer’s name and designation, all inside a box.
What is the word limit for notice writing in Class 12?
In the CBSE Class 12 English Core exam, a notice should be about 50 words. Stay close to this limit, as going far beyond it can cost marks.
How many marks does notice writing carry in CBSE Class 12?
The notice question carries 4 marks in the CBSE Class 12 English Core writing section, awarded for format, content and expression.
Is a box necessary in notice writing?
Yes. Teachers and examiners expect the notice inside a box, and missing it can cost format marks.
Should the heading of a notice be in capital letters?
Yes. Writing the heading in capital letters makes the purpose clear at a glance and is part of the standard format.
Who signs a school notice?
The person issuing it signs with name and designation, for example the principal, head boy, sports captain or secretary of a club.
Can I use “I” in a notice?
Avoid it. Notices use an impersonal tone, such as “All students are informed” or “The school will organise”.
Practise and Score Full Marks
The notice writing format rewards precision. Learn the six parts, answer the five questions in the body and stay close to the word limit. Then practise with two examples a week before exams. For more writing formats and school applications, visit the Local Letter homepage.
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