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Child Care Leave Application: CCL Rules and 8 Samples

Updated

How to write a child care leave application, with eight samples and the key CCL rules for central government employees.

By · Editorial policy

Leave ApplicationsEnglish
Child care leave application format
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A child care leave application is a request for Child Care Leave (CCL) to look after your child during exams, illness or other needs. Address it to your head of office or controlling officer, give your name, designation and employee details, the child’s name and age, the reason, the exact leave dates and number of days, and the CCL already availed. Central government women employees and single male parents can get up to 730 days of CCL in their entire service for their two eldest children, generally up to age 18.

This guide explains the main rules, then gives the format, a fill-in letter and eight samples.

Key Takeaways

  • Up to 730 days in the entire service, for the two eldest surviving children.
  • Eligible: women employees and single male parents in central government service.
  • Child’s age limit is generally 18 years; no age limit for a child with disability.
  • Pay: full leave salary for the first 365 days and 80% for the next 365 days.
  • CCL must be sanctioned in advance; it is not granted automatically.

Child Care Leave Rules (Central Government)

RuleWhat it says (summary)
Total CCLUp to 730 days in the entire service
Who can applyWomen employees; single male parents (widower, divorcee or unmarried)
Children coveredTwo eldest surviving children
Age limitUp to 18 years; not applicable for a child with disability
Leave salary100% for the first 365 days; 80% for the next 365 days
SpellsMinimum 5 days per spell; usually up to 3 spells a year (6 for single women)
SanctionMust be approved in advance by the competent authority
Child care leave application: key rules

State governments and other employers have their own CCL rules, which may differ. Therefore, check your service rules or office orders before you submit a child care leave application. This page summarises the central rules for guidance only.

Child Care Leave Application: Format

PartWhat to write
To,The Head of Office / Controlling Officer, office, city
DateDate of writing
SubjectApplication for Child Care Leave from ___ to ___
DetailsName, designation, employee code, section
ChildName, age or date of birth, relation
ReasonExams, illness, hospitalisation, other care
PeriodDates and number of days; spell number this year
CCL availedDays already taken in service
HandoverCharge given to ___
ClosingYours faithfully, name, signature
Child care leave application: format

Write Your Application

Fill in the fields on the right. The application updates as you type; print and sign it.

To,
[The Head of Office],
[Office name],
[City]

Date:

Subject: Application for Child Care Leave from [date] to [date]

Sir/Madam,

I, [your name], [designation], request Child Care Leave for [number of] days from [date] to [date] to take care of my [son/daughter, aged ___], [during his Class X board examinations].

I have availed [___] days of CCL so far in my service. [My work will be handled by ___ during this period.]

Yours faithfully,
[your name]
[designation]

Fill your details

The letter updates as you type. Nothing is saved.

8 Child Care Leave Application Samples

Names and offices below are fictional. Each child care leave application gives the child’s details, reason, dates and CCL already availed.

1. Board exams

To,
The Head of Office,
Regional Office,
Bhopal

Date: 5 October 2026

Subject: Application for Child Care Leave from 15 February to 20 March 2027

Madam,

I, Neha Srivastava, Assistant, request Child Care Leave for 34 days from 15 February to 20 March 2027 to support my son, Aarav (15 years), during his Class X board examinations.

I have availed 60 days of CCL so far. My work will be handled by Smt. S. Sharma.

Yours faithfully,
Neha Srivastava
Assistant

2. Child’s illness

To,
The Branch Head,
Central Office,
Kanpur

Date: 5 October 2026

Subject: Child Care Leave for my daughter’s treatment

Sir,

My daughter, Diya (9 years), has been advised bed rest for two weeks after dengue. I request Child Care Leave for 14 days from 6 to 19 October 2026.

The medical certificate is attached. I have availed 45 days of CCL so far.

Yours faithfully,
Anjali Srivastava
Senior Assistant

3. Hospitalisation (additional spell)

To,
The Head of Office,
District Office,
Sagar

Date: 5 October 2026

Subject: Child Care Leave for hospitalisation of my son

Sir,

My son, Kabir (12 years), has been admitted to hospital for surgery on 7 October 2026. I request Child Care Leave for 10 days from 7 to 16 October 2026.

The hospital admission slip is attached. This will be my fourth spell this year, requested under the provision for in-patient care.

Yours faithfully,
Sunita Yadav
Stenographer

4. Single male parent

To,
The Controlling Officer,
Divisional Office,
Jaipur

Date: 5 October 2026

Subject: Child Care Leave as a single parent

Sir,

I am a widower and the sole caregiver of my daughter, Riya (11 years). I request Child Care Leave for 7 days from 12 to 18 October 2026 during her school admission process and settling-in period after our transfer.

I have not availed CCL before. Proof of single-parent status is on my service record.

Yours faithfully,
Rajesh Meena
Assistant Section Officer

5. Child with disability

To,
The Head of Office,
Regional Office,
Lucknow

Date: 5 October 2026

Subject: Child Care Leave for my son’s therapy sessions

Madam,

My son, Aryan (20 years), has a certified disability and needs to attend an intensive therapy programme. I request Child Care Leave for 21 days from 2 to 22 November 2026.

The disability certificate and programme schedule are attached.

Yours faithfully,
Kavita Negi
Senior Accountant

6. Teacher in a central school

To,
The Principal,
Kendriya Vidyalaya,
Indore

Date: 5 October 2026

Subject: Application for Child Care Leave

Respected Sir,

I request Child Care Leave for 15 days from 1 to 15 March 2027 to support my daughter, Isha (17 years), during her Class XII board exams.

My classes have been arranged with Mr. Joshi, and lesson plans are ready. I have availed 90 days of CCL so far.

Yours faithfully,
Meenal Dubey
TGT Science

7. Extension of child care leave

To,
The Head of Office,
Central Office,
Kanpur

Date: 5 October 2026

Subject: Extension of Child Care Leave

Sir,

I am on Child Care Leave from 6 to 19 October 2026 for my daughter’s illness. The doctor has advised one more week of care at home.

I request extension of CCL from 20 to 26 October 2026. The fresh medical certificate is attached.

Yours faithfully,
Anjali Srivastava

8. Private company (childcare leave request)

Subject: Leave request for child care – Priya Iyer

Dear Rahul,

My son’s school is closed for two weeks for renovation, and no daycare is available. I request earned leave from 12 to 16 October 2026, and work from home the following week if possible.

Meera will cover urgent client calls.

Regards,
Priya Iyer

Useful Phrases

PurposePhrase
RequestI request Child Care Leave for ___ days from ___ to ___.
Childto take care of my son/daughter, ___ (age ___)
BalanceI have availed ___ days of CCL so far in my service.
ChargeMy work will be handled by ___ during this period.
Phrases for a child care leave application

Tips for a Smooth Approval

  • Apply early, especially for exam periods, so your office can plan.
  • Attach proof, such as a date sheet, medical certificate or hospital slip.
  • Track your balance. Mention CCL availed so far.
  • Respect the minimum spell of 5 days under central rules.
  • Hand over charge in writing before leaving.

Mistakes to Avoid

  • Leaving before sanction. CCL must be approved first.
  • No child details. Give name and age in every child care leave application.
  • Ignoring spell limits. Check how many spells you have used this year.
  • Missing proof for illness or disability.

Related Leave Formats

For childbirth, see the maternity leave request letter and the paternity leave application. The general method is in how to write leave application.

Frequently Asked Questions

How do I write a child care leave application?

Address the head of office, give your name and designation, your child’s name and age, the reason, exact dates and days, CCL already availed and the charge arrangement, then sign.

Who is eligible for child care leave?

In central government service, women employees and single male parents, for their two eldest surviving children.

How many days of child care leave are allowed?

Up to 730 days in the entire service under central rules.

Is child care leave paid?

Yes. Full leave salary for the first 365 days and 80% for the next 365 days under central rules.

What is the minimum period for one spell of CCL?

Five days per spell under the central rules.

Is there an age limit for the child?

Generally 18 years, but no age limit for a child with disability.

Do private companies give child care leave?

There is no general law requiring it. Some companies offer family or caregiver leave; otherwise use earned leave.

Before You Submit

Check your child care leave application for dates, child details, CCL balance and charge arrangement. More formats are in our leave applications section.

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